Author Instructions for Preparing Final Manuscripts for Both Oral and Poster Presentations

Congratulations on having your work accepted for presentation at the 2026 IRPS. Below are full instructions for producing your manuscript.

Important Dates

See the Author timeline for important dates regarding manuscript and platform submissions, as well as author registration. These dates are critical to successfully present your work at IRPS, and to have it published by the IEEE.

Preparing Draft of Manuscript

Use the manuscript template in .docx for your manuscript to prepare your draft for either an oral or poster presentation. The suggested length of a paper that accompanies a platform presentation is 4 pages, and there is a 10 page limit. The suggested length of a paper that accompanies a poster presentation is 4 pages, and there is a 6 page limit.

Be sure to read the instructions for creating your source file for submission to the IRPS Final Submission site.

The Proceedings for this conference will be submitted to be published in IEEE Xplore® therefore the quality of your PDF file is important. The IEEE is dedicated to the worldwide distribution of conference papers to engineering professionals. This requires that all papers submitted for publication must meet a minimum standard for both print and electronic publishing. You will have access to IEEE PDF eXpress™ to assist you in preparing suitable PDF files. IEEE PDF eXpress™ is a free online service that will convert your source file to PDF from a number of different publishing platforms or verify that the PDF you created meets the IEEE Xplore® specifications.  IEEE PDF eXpress™ is not a file submission system and does not capture files. You will still need to submit your verified file to the conferences paper submission site.

Read the IEEE PDF eXpress instructions and then click here to access IEEE PDF eXpress. 2026 IRPS Conference ID is (61424x)

Paper mentoring

A mentor will be assigned to accepted oral and poster presenters to support authors in writing an excellent final manuscript and preparing their final presentation. The author is asked to send their draft manuscript to their mentor by Monday, January 5th, 2026. Mentor’s contact information will be provided to the corresponding authors in their acceptance emails.

Final Manuscript

Once you have received feedback from your mentor and made the necessary corrections, log back in to the IRPS submission site and post your final abstract by Friday, January 30th, 2026.

Author Registration for Symposium

In order for a manuscript to be published in the symposium proceedings, it is required that the presenting author register for and attend the symposium in person to deliver their oral or poster presentation. It is strongly recommended that the paper’s first author be the presenter, although a co-author may serve in this role if the first author is unavailable. Presenting authors should register by Friday, January 30th, 2026. Early Bird registration for all other attendees ends Friday, February 20th.